Your organizational memory should stay yours.

Scope

This Privacy Policy applies to Saberra.com, the Organizational Memory Audit, the manual Memory OS request form, demo and referral forms, founding access forms, and related communications with Saberra. It also explains how Saberra approaches information processed during a done-for-you deployment.

This policy does not replace a signed services agreement, data processing addendum, statement of work, or security addendum. If a signed agreement says something different, the signed agreement controls for that customer relationship.

Information we collect

We collect information in a few practical ways.

How we use information

We use information to provide, improve, secure, and communicate about Saberra. For example, we may use it to:

• Send the requested Memory OS resource or respond to a demo, referral, or founding access request.
• Score or display Organizational Memory Audit results.
• Evaluate whether Saberra is a fit for your tools, team size, and memory review capacity.
• Configure capture inboxes, review queues, Notion records, source links, and Sera answer workflows.
• Provide onboarding, support, maintenance, troubleshooting, and security monitoring.
• Send operational updates, follow-up emails, and relevant resources.
• Comply with legal obligations and protect Saberra, clients, users, and the public.

We do not sell personal information. We do not use client organizational memory to train a general public AI model.

How deployment data is handled

Saberra is designed around client-controlled tools. The standard deployment uses Google Workspace, native Google Meet capture, a dedicated inbox, Notion, an AI provider account, Railway, and human review. Meeting transcripts or summaries from other meeting platforms may be processed when they are emailed into the dedicated capture inbox.

Client memory records live in the client's Notion workspace by default. Custom deployments may use Postgres or other systems of record when scoped in writing. Saberra may need access to configure, maintain, troubleshoot, or support the workflow, but the goal is that the organizational record remains inspectable by the client.

AI extraction creates candidate records. Human review happens before those records become trusted memory. Sera answers from reviewed organizational records with source context.

How we share information

We share information only as needed for the purposes described in this policy.

• Service providers: We use providers such as website hosting, Formspree, email, scheduling, Google Workspace, Notion, AI provider accounts, Railway, analytics or security tools, and similar operational services.
• Client-directed tools: During deployment, data may flow through accounts and systems the client provides or authorizes.
• Professional advisors: We may share information with legal, accounting, security, or business advisors under appropriate confidentiality expectations.
• Legal and safety reasons: We may disclose information if required by law, legal process, security investigation, or to protect rights, safety, and property.
• Business transfers: If Saberra is involved in a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction, subject to appropriate protections.

Cookies and analytics

Saberra.com may use basic cookies, logs, and similar technologies for site operation, security, spam-prevention, analytics, and performance. Third-party services embedded in or linked from the site may also use their own cookies or tracking technologies according to their own policies.

You can usually control cookies through your browser settings. Blocking some cookies may affect form submissions, security checks, or site functionality.

Retention

We keep information for as long as reasonably needed for the purposes described in this policy, including providing services, responding to requests, maintaining business records, resolving disputes, improving security, and complying with legal obligations.

Client deployment data retention may depend on the client's own Notion workspace, Google Workspace, Railway project, AI provider account, and any signed agreement or deletion request.

Your choices and privacy rights

Depending on where you live, you may have rights to request access, correction, deletion, portability, restriction, or objection regarding personal information. You may also have the right to opt out of certain sharing or marketing communications.

To make a request, contact privacy@saberra.com. We may need to verify your identity and your authority to act on behalf of an organization before responding. If your information is controlled by a Saberra client, we may direct the request to that client.

We do not knowingly sell or share personal information as those terms are commonly used in U.S. consumer privacy laws. If that changes, we will update this policy and provide any required choices.

Children

Saberra is designed for business and organizational use. It is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

International visitors

Saberra is operated from the United States. If you access the site or services from outside the United States, your information may be processed in the United States or other countries where our service providers operate.

Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we process. No system can be guaranteed perfectly secure. Clients are responsible for securing their own Google Workspace, Notion, Railway, AI provider, email, and related accounts.

Changes to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new effective date. If changes are material, we may provide additional notice where appropriate.

Contact

Questions or privacy requests can be sent to privacy@saberra.com.